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Please be advised that I would like to cancel my booking number [insert booking reference] due to an unavoidable circumstance. I enclose herewith the Booking Confirmation Letter for your ready reference.
As per your policy, any booking could be cancelled for free within [insert days] days from the date of reservation. Therefore, kindly cancel my booking and refund the payment in full.
Please accept my deepest apology for any inconvenience caused to you from this decision. I look forward to visiting your hotel in the future if the circumstances allow.
In this context, I would highly appreciate if you kindly acknowledge and confirm my request by return email.
I requested you to book 1 Deluxe Room for 2 nights, vide my email dated [insert date]. Accordingly, you responded promptly and confirmed the booking, which I really appreciate. However, due to some preoccupations I have decided to postpone my [insert name of country] visit. Therefore, I would request you to cancel my booking and reschedule it as under:
Arrival: [insert arrival date] by [insert flight name] at [insert time]
Departure: [insert departure date] by [insert flight name] at [insert time]
Please be informed that all other arrangements/instructions shall remain the same. So far as I am concerned, I am not entitled to any amendment charge since I am requesting the rescheduling within [insert hours/days] hours/days preceding the reservation. Kindly confirm the revised booking by return e-mail.
