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Sub: Remission of Salary Deduction against Late Absence.
Dear Sir,
With reference to the above please be noted that in November 2022 I had been suffering from relapsing fever for which I often failed to attend the office on time. Consequently, the Admin Department has called for 06 days’ salary deduction from my monthly salary for November 2022.
In justification, I would like to inform you that my case was fully a medical one and I was not in a position to fully manage it. As a result, I was unable to maintain regularity of my attendance. I have enclosed all of my medical prescription and diagnostic reports for your kind perusal.
In this circumstance, I would hope and pray that you will consider my case favourably and remit the salary deduction for those 06 days only.
Thanks in advance for your kind consideration on the matter.
Yours faithfully,
Handwritten Signature (Name of the Signatory) (Designation)
Request for Sanction of Advance Payment against Product Sales
November 23, 2022
Name of Addressee
Name of Company
Address
Sub: Sanction of Advance Payment against Incentive.
Dear Sir,
First of all let me extend my deepest gratitude for selecting me as the Employee of the Year. Being the top performer I have also earned a considerable amount of incentives against product sales. I am aware that the said incentives are only payable after receiving a hundred per cent payment from the clients’ end. However, today I would like to approach you for an advance payment against my earned incentives as a special consideration for my recent financial hardships.
For your kind information, last month I have become the proud father of a son. But unfortunately, due to postpartum complications, he had been in the ICU for 10 days. Consequently, his treatment required a large amount of money. Now my child is out of danger but I am burdened with a huge debt. Moreover, I am even struggling to meet the minimum needs of my family.
In the backdrop of the above circumstance, I would request you to consider my case from a humanitarian perspective and kindly grant me [insert amount, e.g.: Tk. 40,000/-] advance payment against my entitled incentives.
I shall remain ever grateful to you for this act of benevolence.
Thank you in advance for your kind consideration of my request.
Yours faithfully,
Handwritten Signature (Name of the Signatory) (Designation)
Informing the Flat Owners’ Association about the Probability of Disconnection of Utility Connections due to Unpaid Bills
November 16, 2022
Name of the Owner
Address.
Sub: Regarding Due Utility Bills.
Dear Sir,
Please be advised that the last 03 month’s utility bills have yet not been settled due to the non-receipt of several months’ Maintenance Charges. Moreover, the staff’s salaries are also pending due to the same issue. Regretfully, no remedial initiatives have been taken from your end to this date even after our consecutive reminders.
Since the problem cannot be resolved without your co-operation, we would request you to arrange the due maintenance charges as early as possible. At the same time, we would also like to request you to treat the matter as urgent and important since the concerned authorities may disconnect the respective utility connection at any moment. In the aforementioned instance, we, however, will take no responsibility and the consequences must be handled by you.
In connection with the above matter, please be advised that we will no longer provide maintenance services for your building if the persisting fund crisis is not resolved. In such context, you may form a new Flat Owners’ Association to carry out the necessary maintenance works to your satisfaction.
Awaiting your prompt attention to the matter.
Best regards,
Handwritten Signature (Name of the Signatory) (Designation) Mobile No: [insert number]
Request Letter to Bank for Cancellation of Credit Card
December 18, 2021
Name of the Recipient
Designation
Bank's name
Division
Address.
Sub: Cancellation of Credit Card No: [insert credit card number]
Ref: [insert reference, e.g., Your Letter No: VBL/CC/HO/2021/11, Date: 10-11-2021]
Dear Concern,
This letter constitutes my fierce reaction against the above-cited letter. I understand that credit collection is always entailed by a single or sometimes a series of “Reminder Letters”. It’s a common practice from card divisions and most of us have gotten accustomed to this phenomenon.
However, by reading the subject letter it appears that you are deliberately trying to ignite my anger. The language and manner of presentation of the letter are very harsh and explicit and thus not suitable for gentlemen. You should not treat your customers in such objectionable language unless you wish to lose a couple of them. I would advise you to move away from such a suicidal approach before the situation gets much worse.
If the present condition prevails then our business activities will be halted and as such a lot of manpower will be needed to be retrenched. To date, neither the government nor any organizations stood beside us. So, we are utterly in an abject condition due to the lockdown.
I am so enraged and grieved that I have decided to stop using your Credit Card any longer. Therefore, with this letter, I formally declare my decision of surrendering your card with immediate effect.
Please advise the official procedures, if any, with regard to closing the subject Credit Card.
Yours sincerely,
Handwritten Signature (Name of the Cardholder) Mobile No: [insert number]
Letter Format for Replacing Existing Contact Number in Bikroy.com
August 28, 2021
Name of the Recipient
Designation
Name of Marketplace
Address.
Sub: Regarding Replacement/Change of Mobile Number.
Dear Sir,
I am one of your listed/registered customers in your reputed online marketplace. I hold a business page in [insert name of marketplace, e.g.: Bikroy.com] which is “[insert business page name, e.g.: ABC Ltd.]” by name.
But recently I have noticed that instead of the corporate mobile number, somehow my personal mobile number has been added to this page. As per our company’s policy only the corporate mobile number should be used for all official purposes. Therefore, it has become necessary to rectify this inadvertent mistake.
Under the above circumstance, I would request you to kindly replace the existing mobile number [insert mobile no., e.g.: +880 1493456789675] with [insert new mobile no., e.g.: +880 1889785747476].
Thank you in advance for your anticipated co-operation.
Best regards,
Handwritten Signature (Name of the Signatory)
Mobile No: [insert number]
We deeply mourn the sad demise of our former colleague, Mr. [insert name, e.g.: Shiraj Sikder] who passed away on [insert date, e.g.; Tuesday, 6th June 2021] in the morning due to [insert cause of death, e.g.: heart attack]. (Inna lillahi wa inna ilayhi raji'un).
The Hon’ble Chairman and the Board of Directors conveyed their sincere condolences to the bereaved family.
Mr. [insert name, e.g.: Sikder] left behind wife Mrs. [insert name, e.g.: Shefali Sikder], one son Mr. [insert name, e.g.: Shohel Sikder], one daughter Miss. [insert name, e.g.: Sheuli Sikder] and a host of benefactors and well-wishers to bemoan his death.
May the Almighty Allah embed his departed soul in eternal peace and provide strength and endurance to his family in this moment of grief.
Insert Name (e.g.: Monjur Elahi)
Insert Designation (e.g,: Secretary)
Name of the Recipient
Designation
Name of Institution
Address.
Sub: Remission of Tuition Fees Due to COVID-19 Pandemic.
Dear Sir,
My son [insert your child’s name] is a student of class [insert class, e.g. class 3] at your esteemed educational institution. Due to the COVID-19 pandemic, like all other schools, your institution has also been closed from [insert date, e.g. March 05, 2020] to date conforming to the government order. Recently, we have been notified by your accounts department to pay the tuition fees for the aforesaid period.
In view of the above context, please be informed that I am a petty employee working at [ABC Ltd.] and am fully dependent on the salary. Unfortunately, the aforesaid company faced considerable financial loss during the lockdown period. Resultantly, like all the employees my salary has also been reduced by [insert percentage, e.g. 30%]. Right now I am living from hand to mouth due to less earning.
Under the above context, I would request you to consider my case from the humanitarian point of view and remit my son's tuition fees for those days only.
Thank you in advance for your kind consideration.
Yours sincerely,
Handwritten Signature (Name of the Parent)
Mobile No: [insert number]
Sample Letter to Negotiate Payment Terms with the Real Estate Company
November 17, 2020
Name of the Recipient
Designation
Name of Real Estate Company
Address.
Sub: Time Extension for the Final Payment against Flat No: [insert number, e.g.: A-4], [insert project name, e.g.: Vega Supreme], [insert project address].
Dear Sir,
As per the agreement signed on [insert date, e.g.: 15-01-2020] we were conditioned to settle the above payment on [insert date, e.g.: 15-10-2020]. But due to fund crisis we were unable to maintain the aforesaid payment schedule. However, in the mean time, we are trying our utmost to manage the required fund. Accordingly, we ensure you that we will settle the subject payment on [insert date, 30-11-2020] positively. And we are also enclosing herewith a post dated cheque drawn on the same date for your satisfaction.
Here, it is worth mentioning that during signing of the contract we verbally requested you for a provision of [insert days, e.g.: 45 days] days’ grace period considering the probability of any unavoidable circumstances. In response, the management of your company also showed positive attitude.
Under the above context, we would request you to kindly consider our case favourably and provide us an opportunity to make the payment on the proposed date, i.e., [insert date, 30-11-2020].
Thank you in advance for your kind consideration.
Yours sincerely,
Handwritten Signature (Name of the Signatory)
Mobile No: [insert number]
Letter for Changing Residential Property to Commercial Property
September 06, 2020
Name of the Recipient
Designation
Name of the Authority
Address.
Sub: Application for Converting a Residential Apartment to a Commercial One.
Dear Sir,
I own a 7- Storeyed residential apartment building at [insert address, e.g.: House no: 2-A, Road no: 123, Gulshan, Dhaka-1212]. The building was constructed in the year [insert year, e.g. 1999], a time when there was an escalating demand for residential apartments. However, after a few years, the whole scenario changed when the area tended more and more towards commercial activities. Right now our area houses numerous banks, private offices, shopping malls, super shops, schools, colleges, universities, etc. Resultantly, the demand for residential apartments has diminished. Now I find it hard to get tenants for my vacant apartments.
Due to the aforesaid issue, most of the existing residential establishments have already been converted into commercial properties. Moreover, all new buildings are being built will commercial permission.
In line with the pervading trend, I would also like to convert my property’s residential status. I believe that this would pave the way for getting good tenants. For you kind information, I am ready to go through all the prevailing government procedures to get the desired commercial permit.
Under the above circumstance, I would highly appreciate if you kindly consider my case and grant me the commercial permit as early as possible. Please feel free to contact me should you have any queries or further clarifications.
Thank you in advance for your kind consideration.
Yours sincerely,
Handwritten Signature (Name of the Signatory)
Designation
Sample E-mail from the Bank Notifying the Client that his Financial Transaction has been Processed
Sub: Instruction Processed against AC No: [insert client’s account number].
Dear Valued Client,
First of all thank you for banking with [insert bank name]. This is to acknowledge the receipt of your request today to process financial transaction from your account maintained with our branch.
We authenticated the subject instruction by calling you over telephone for confirmation. Upon receiving the telephonic confirmation, we have processed the financial transaction in question.
Here, it should be noted that, this e-mail is being sent to your registered e-mail address maintained with us and is delivered to the said e-mail address for your notification purpose only. In case, if you have not given such instruction(s) or if you have any further queries, please visit the following branch or call our 24-hour Customer Care Centre at [insert contact number] from your registered mobile phone.
Best regards,
Name of Sender Designation
[Insert Bank Name]
[Insert Branch Name]
[Insert Branch Address]
Name of the Recipient
Designation
Name of the Company
Address.
Sub: Regarding the Purchase of Children’s Rides in Discount Price.
Dear Sir,
I believe you are aware that at present the whole nation has been undergoing a great crisis due to the COVID-19 pandemic. Resultantly, almost all business sectors are facing considerable financial loss. The problem has particularly ensued owing to lack of potential customers.
Being the top children’s rides manufacturer in [insert name of the country, e.g.: Bangladesh] your company has always been the busiest one. However, I have come to learn that at the moment your company has ceased manufacturing new rides because of limited demand. In view of the aforesaid circumstances, we were wondering if you are interested to sell some of your pre-manufactured rides in discount price.
If you are positive then please let us know by return email. In such an instance, we would also appreciate it if you send us the photos, specifications, and discount price of the in-stock rides. Informatively, we will make all payments in cash.
Best regards,
Handwritten Signature (Name of the Signatory)
Designation
Letter from the Maintenance Team to the Apartment Owners Regarding Deferment of Meeting Due to COVID-19 Pandemic
June 09, 2020
Name of the Owner
Flat No: [insert]
[Name of Aprtment Building, e.g. Lake-Front Apartment Building]
Address.
Sub: Regarding Postponement of Meeting & Pending Utility Bills.
Dear Sir,
We were supposed to sit in a meeting to discuss the overall condition of [insert name of the building, e.g. Lake-Front] apartment building. However, due to the COVID-19 pandemic, we failed to arrange the meeting. We believe you are aware that right now the Coronavirus is on the verge of reaching its peak. Therefore, it is quite uncertain actually when a meeting could be convened.
However, still, we are very hopeful to arrange the meeting at the end of June 2020. The subject meeting has become inevitable since at present we have lots of due utility bills. If the prevailing situation hinders us from sitting in this meeting then the utility bills must be cleared to keep all the utility connections functional. We are knowledgeable that the (insert apartment committees’ name, e.g. Lake-Front Apartment Owner’s Committee) maintains an FDR, which could easily be utilized to resolve the issue for the time being. In such instance, in the subsequent meeting, we will discuss and then return the amount that the Committee may invest to pay the pending bills.
Luckily, all the occupants of [insert name of the building, e.g. Lake-Front Apartment] are gentlemen, so naturally, we are assuming that they will positively respond to our suggestion and be co-operative to resolve the problem.
Thank you in advance for your anticipated co-operation.
Best regards,
Handwritten Signature (Name of the Signatory)
Contact No: [insert]
Name of Addressee
Designation
Name of Company
Address.
Sub: Invitation for Company's Summer Party.
Dear Sir,
You are cordially requested to attend a special summer party along with your family members as per the following schedule.
Date: [date of party, e.g. Saturday, June, 20, 2020]
Time: [time of party, e.g. 10 a.m.]
Place: [location of party spot, e.g. ABC Convention Centre]
Objective: To conduct friendly discussions regarding the overall business plan for the upcoming year
Nice breakfast and dinner will be served.
We hope, you may remember the positive outcome of the preceding year’s party. In the very party all employees spoke very candidly and passed their opinions from individualistic point of view. Luckily, we had been able to note down a number of good and effective advices, which we extravagantly utilized to expand our business. Therefore, reflecting over our previous successful party, this year also we are inviting our employees accompanied by their family members to spend some good time while determining the future plan for the company’s growth.
We would request you send us your valuable suggestions at [insert email address, e.g. abc@ytltd.com] before [insert date, e.g. June 19, 2020]. We will include all of your suggestions in the agenda. And we would really appreciate your best ideas.
Awaiting your kind presence.
Best regards,
Handwritten Signature (Name of the Signatory)
Contact No: [insert]
Name of Addressee
Designation
Name of Company
Address.
Sub: Offer for Professional Services.
Dear Sir,
I used to serve in a multinational company which was [insert company name, e.g. ABC Ltd.] by name. In the aforesaid company, I held the position of [insert designation, e.g. Secretary to the Head of Sales]. However, two weeks ago I left the company as it was on the verge of winding up its business. Right now the company is in liquidation state.
During my professional tenure as [insert designation, e.g. Secretary to the Head of Sales], I have worked in different departments. Hence I am very well aware of what concerns the collaboration that should be given to a Head of Department. Therefore, it is quite believable that I am eligible to provide an efficient and excellent service in any company of a similar nature.
As for my educational background, I have an Honours and Master’s degree in Marketing. Moreover, I also have a Master’s degree in English Literature.
Under the above context, I will be very grateful if you provide me with the opportunity to prove my ability.
I look forward to hearing from you.
Best regards,
Handwritten Signature (Name of the Signatory)
Contact No: [insert]
Name of Addressee
Designation
Name of Company
Address.
Sub: Change in Work Schedule.
Dear Sir,
I would like to request for a change in my current work shift. I have already consulted with my superior about the possibility of changing shifts for attending family affairs. Accordingly, he has affirmed me that there is no problem in making this shift change from his part. However, he has told me that I must request the modification of my schedule in writing to the human resources department that you direct.
For your kind information, since [insert tenure, e.g.: 4 years] and to date, I have been working in the position of [insert designation, e.g.: Receptionist] on the morning shift. Recently, I have admitted my son to school and thus I need to take him to school in the morning and bring him back at noon.
Therefore, it would be convenient for me if I am placed on a shift from [insert time, e.g.: 3:00 p.m. to 9:00 p.m.] so that I may have sufficient time available to attend to the family matters.
Awaiting a prompt response, I remain at your disposal for any questions or clarifications that may arise.
Thank you in advance for your attention and understanding.
Best regards,
Handwritten Signature (Name of the Signatory)
Designation
Email from the Bank Manager Describing the Client about the Advantages of Online Banking App
March 22, 2020
Name of Client
Address
Sub: Introduction of New Online banking App to Keep You Safe from COVID-19.
Dear Valued Client,
First and foremost, thanks for your continued support and trust. Today, we take this opportunity to reach you electronically with an assurance that [insert bank’s name, e.g.: ABC Bank Ltd.] has taken all safety measures to prevent the spread of COVID-19 within the vicinity of our branch. We are very positive that you feel safer while conducting your transactions here.
We are always committed to make banking pleasant and convenient. Therefore, considering the possible devastation of COVID-19, we have launched our mobile app [insert app’s name, e.g.: MobiBanking]. With the help of this app, you will be able to perform your banking from the comfort and convenience of your home. Online banking had never been as easy as now. Our IT team has worked wholeheartedly to make this app secure so that your data does not hacked or stolen by the third parties. And why not feel secure while our app uses two-factor verification. You can easily download this app from Google Play. After installation, register into our system either with your email ID or mobile phone number.
We believe that online banking will be a convenient way for you to check your balance, inter-bank fund transfer, pay utility bills, and deposit funds remotely.
During these days of gloom, we are prepared to provide all possible facilities to increase your ease and comfort you need from our end. Just have faith in our system, and we will do rest.
Thank you again for banking with us, and for placing your unconditional trust in [insert bank’s name, e.g.: ABC Bank Ltd.].
Sincerely,
Handwritten Signature (Name of the Signatory)
Designation
Leave Application to the School Authority to Take the Child to a Doctor
February 16, 2020
Name of In-charge
Designation
Name of Educational Institution
Address
Sub: Leave for Medical Checkup.
Dear Sir,
My son/daughter, [insert name] is a student of class [insert class name, e.g.: Class-5] at [insert educational institution’s name]. This letter is intended to request a leave for my child because on February 17, 2019 he will have a medical appointment at (insert name of place of medical appointment).
Accordingly, I would ask for 3 (three) days’ leave, that is, from [insert period, e.g.: February 17, 2020 to February 19, 2020]. We need 3 (three) days because during that period he will be undergoing a series of medical checkups.
I enclose herewith the pertinent documents in support of the upcoming medical appointment and remain at your disposal if you need any other document to authorize this leave permission.
I appreciate the attention given and remain attentive to your response.
Sincerely,
Handwritten Signature (Name of the guardian)
Mobile:[insert mobile phone number]
You are hereby notified that next Monday, February 18 at 8:00 p.m., a meeting will be held in the party hall of the complex and will last approximately for one and a half hours. This will be purely an informal meeting to discuss the issue of delays and debts in maintenance payments, as well as the necessity of hiring of a new security guard to increase the security in our condominium.
Hence, all members are cordially requested to attend the meeting with the respective payment vouchers of the last five months of maintenance.
We encourage you to attend this meeting and to share your thoughts.
Looking forward to your timely participation.
Sincerely,
Handwritten Signature (Name of Convenor) Designation
Mobile:[insert mobile phone number]
We are delighted to advise you that we have registered you as a client of our company with the contact information you provided through the prescribed form.
From the moment you receive this letter, to which the customer card is attached, you can access all the privileges of our buyers club: special offers, discounts, exclusive product launches, etc.
Remember that we have centers in the major cities and we are continuing to expand our network of establishments on regular basis.
We hope that you enjoy all the advantages of being a member and that this is the beginning of a long relationship of trust. We will do our best not to disappoint your expectations.
We are at your disposal for any questions you may have and we will be happy to assist you.
Best regards,
Handwritten Signature (Name of Signatory) Designation
Mobile:[insert mobile phone number]
