Sample Letter to Request Sub-standard Goods be Replaced or Returned

Letter to the Supplier to Cancel or Return Sub-standard Goods

January 25, 2018

Name of Supplier
Designation
Address

Sub: Replacing/Returning Sub-standard Goods.

Dear Sir,

I have received the goods supplied by you under Challan No.: [insert number], dated [insert date]. However, I regret to inform you that I cannot accept the goods as they are not as per the sample and definitely of sub-standard quality.

Hence, I am returning the goods as it is and request you to please replace these items with goods of standard quality. In case you are not in a position to supply as per the sample at the agreed price, please treat my order as cancelled and arrange to refund the advance.

Thank you in advance for your anticipated co-operation.

Yours sincerely,

Handwritten Signature
(Name of Customer)
Address

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