Sample Meeting Minutes

Meeting Minutes

The meeting of the board of directors of [insert company name] was held in its registered office at [insert office address] on [insert date, i.e. April 11, 2018] at [insert time, i.e. 12 pm].

The following directors were pleased to attend the meeting in the date and time mentioned herinabove:

1. [insert name & designation] [handwritten signature]
2. [insert name & designation] [handwritten signature]
3. [insert name & designation] [handwritten signature]
4. [insert name & designation] [handwritten signature]

The meeting was convened to discuss and resolve the under-mentioned agenda:

1. The reformation of the company administration in line with the company rules and regulations.
2. Viability of the proposed project at [insert address].
3. Abolition of irregularities within employees in line with the prevailing administrative code of conduct.
4. The probable procedures to be followed for finalization of the halted loan from [insert bank name].
5. Any other agenda by the order of the Chair.

The meeting started when Mr. [insert name of chairman] took the chair. Mr. [insert name & designation] initiated the discussion by stressing on the importance of the meeting agenda. After a detail discussion the agenda were resolved to the following extent:

1. As the present rules/regulations are insufficient for maintaining a healthy administrative environment, the same shall be revised.
2. The proposed project shall not be carried out since it is not financially feasible.
3. The wide-spread irregularities within the employees shall be eradicated by means of the revised administrative code of conduct.
4. The loan at [insert bank name] shall be taken against mortgage of company FDR No: [insert number], dated [insert date], drawn on [insert bank name].

Having no other points of discussion the meeting ended with a vote of thanks to the Chair.

Handwritten Signature
(Name of Chairman)
Chairman

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