Letter of Intent for Temporary Catering Service at University Campus
October 7, 2017
The Project Director
Name of University
Address.
Sub:Letter of Intent for Supplying Ready-made Packed Breakfast, Lunch, Dinner, and Snack Items from the Supplier’s Own Kiosks Setup within the University Campus During Renovation Phase of the Existing Student Cafeteria and Kitchen.
Ref: Your advertisement published in [insert source name] on [insert date].
Dear Sir,
In response to your above cited advertisement we have the pleasure in submitting our LOI for the aforementioned work. As requested by you we are also submitting herewith all required information for your kind perusal:
- Description & Credentials of the Company: [insert restaurant name] has been involved in restaurant business since [insert year]. Today the company owns [insert number] restaurants in the country. Our principal aim is to provide exemplary service to our valued customers.
- Proposed Ready-made Food Items with Price:
- Proposed Method for Food Supply: We understand that cooking is not allowed in the campus, so we will only deliver ready-to-eat food. Our food supply method is quite simple:
Firstly, all food will be prepared in our own kitchen.Secondly, the food will be checked for quality control.Thirdly, food will be packed properly.Fourthly, food will be sorted in delivery trays.Fifthly, food will be delivered to the university campus by supply vehicle.Sixthly, food items will be placed in the kiosks for display.Seventhly, readymade food will be served after warming in microwave oven.
- Setup for Selling: We will setup adequate kiosks within the campus to display food items. Our kiosks will possess all modern provisions to increase the ease of food distribution, thereby enabling the customers to buy food with relatively less hassle.
- Volume of Food Supply Per Day: We understand from your advertisement that at present your university has [insert] students of which at least [insert percentage]% is always present on campus. So we have to ensure that sufficient food is available to serve the students, teachers, and visitors/guests. To cope with this challenge we plan to prepare [insert food volume] per day.
- Proposed “Quality Control” and “Safety & Hygiene Assurance”: To us customer satisfaction is of paramount importance. Therefore, our principal aim will be to supply affordable food without compromising the quality and taste. We plan to do this by stressing on the following factors:
Moreover, we are committed to maintain hygiene during all stages such as preparation, cooking, packaging, transport and selling. To ensure this we will focus on the following matters:
- to use best quality raw materials for preparation of items.
- to engage experienced chefs for food preparation.
- to follow standard food recipes for better taste.
We are very confident that we can provide timely catering services to your university during renovation of the existing student cafeteria and kitchen. Therefore, we shall highly appreciate if you kindly entrust us with the responsibility for Packed Food Catering Service.
- to maintain a neat and tidy kitchen environment.
- to monitor whether the employees possess any contagious disease.
- to keep the utensils, crockery, cutlery, glassware, etc. clean.
Thank you.
Yours faithfully,
(Name of Signatory)
Designation
Enclosure:
- Registration Certificate
- Trade license
- VAT registration
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