Sample Request Letter about Minimizing Pollution & Noise from Demolition Work

Complaining about Dust and Nuisance Resulted from Demolition Activities

January 29, 2018

Name of Addressee
Designation
Name of Institution/organization
Address

Sub: Regarding Control of Dust and Minimization of Noise at Demolition Site.

Dear Sir,

I am writing to express my dissatisfaction over the ongoing building demolition work at plot no [insert number] which is in close proximity to my residence. Any demolition work in a residential area must be undertaken with appropriate safety measures towards minimizing environmental disturbance to local residents, such as:

• to ensure that the dust emission is kept to acceptable levels.
• to make certain there that construction impacts such as noise, vibration are not heard from the site in certain hours.

However, it is regretted that in the subject case the Contractor lacks a positive attitude and commitment towards minimizing the above environmental pollutions. To be specific, as he is carrying out the work without any protective net, there is significant amount of dust emission from the site. Moreover, there is also intolerable noise during the demolition hours.

Under the above situation, I would request you to look into the matter and ensure that proper arrangements have been made towards minimizing the prevailing air and sound pollution.

Thank you in advance for your prompt attention to the matter.

Yours sincerely,

Handwritten Signature
(Name of Complainant)
Address

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Sample Letter to Request Sub-standard Goods be Replaced or Returned

Letter to the Supplier to Cancel or Return Sub-standard Goods

January 25, 2018

Name of Supplier
Designation
Address

Sub: Replacing/Returning Sub-standard Goods.

Dear Sir,

I have received the goods supplied by you under Challan No.: [insert number], dated [insert date]. However, I regret to inform you that I cannot accept the goods as they are not as per the sample and definitely of sub-standard quality.

Hence, I am returning the goods as it is and request you to please replace these items with goods of standard quality. In case you are not in a position to supply as per the sample at the agreed price, please treat my order as cancelled and arrange to refund the advance.

Thank you in advance for your anticipated co-operation.

Yours sincerely,

Handwritten Signature
(Name of Customer)
Address

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Sample Complaint Letter about Unsanitary Conditions

Letter to Ward/Municipal Commissioner Describing the Poor Sanitary Condition of a Locality

January 22, 2018

The Ward/Municipal Commissioner
Address

Sub: Unsanitary condition in our locality.

Dear Sir,

I am writing to express my dissatisfaction over the unsanitary condition prevailing in our locality since long time. However, this not my first time I am submitting a complaint on the subject issue. If you check your records then you will find that in the past the same complaint was made so many times.

Open drains, un-swept streets, heaps of garbage here and there emitting bad smell are a common scene throughout the locality. While open drains are perhaps to be tolerated for the reason of financial scarcity, there is no reason why open drains be allowed to be used as urinals and latrines. Sweepers do not sweep the streets regularly. Even when sweeping is done the refuge is not removed but allowed to remain in heaps on the roadside. Garbage is not cleared regularly. They breed mosquitoes and flies in addition to creating other health hazards. A little more care on the part of City Corporation authority could improve the situation a lot.

I hope this time you will take my complaint into account and take due measure to resolve longstanding issue.

Thank you in advance for your kind attention and prompt action against the problem.

Yours sincerely,

Handwritten Signature
(Name of Complainant)
Address

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Sample Request Letter to Landlord Regarding the Repairs of the Roof Leakage

Writing a Complaint Letter to Your Landlord about Leakage

January 21, 2018

Name of Landlord
Address

Sub: Request for Roof Leakage Repair.

Dear Sir,

I am a resident in your house since long time. Over the past few weeks I have been undergoing a terrible hardship due to roof leakage. If the heavy shower continues like present, the house will become completely inhabitable.

It is regretted that despite my repeated verbal requests you have not cared to repair the damaged roof. As per clause No. [insert number] of the Rental Agreement, the landlord is conditioned to repair any damages to the structure. Alternately, the Tenant may also undertake the repair job provided that the cost shall be adjusted against house rents.

Under the above circumstance, I would request you to think over my sufferings and get the roof repaired as early as possible. Hope you will come to your senses and not force me to give you a notice for termination of Rental Agreement.

Thank you in advance for your kind co-operation.

Yours faithfully,

Handwritten Signature
(Name of Tenant)

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Sample Application for an Electrical Sub-meter

Letter to the Electricity Department Requesting for Installation of a Sub-meter

January 20, 2018

The Engineer-in-Charge
Name of Company
Address

Sub: Application for an Electrical Sub-meter.

Dear Sir,

I am a resident of [insert address] residing with my landlord in the same premises. I have no electric meter of my own and I pay electric charges to the landlord on an ad hoc basis.

I feel the charges I pay are arbitrary and high. I was pleading for a separate meter and my landlord has now agreed to allow me a sub-meter to be installed for my use.

I would, therefore, request you to install a sub-meter in the aforesaid premises. I shall deposit necessary fees on hearing from you.

Yours faithfully,

Handwritten Signature
(Name of Applicant)
Address

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Sample Certificate Identifying Contractor’s Overbilling Errors

Contractor Bill Dispute Certificate Format

To be printed on Inspection Firm's letterhead pad

Ref No: [insert reference number]
Date: January 8, 2018

TO WHOM IT MAY CONCERN

This is to certify that we have undertaken a thorough inspection of the relevant documents and records furnished by our client, [insert name of client]  in relation to identifying the irregularities made by the Contractor, [insert name of contractor], [insert contractor’s registered address] during preparation of bill for construction of [insert name of project]. Accordingly, our findings encapsulate the following discrepancies:

[Describe the irregularities in detail]

We, the [insert name of inspection company], hereby declare that the information stated above are true to the best of our knowledge. We further declare that neither any Engineer, nor any Inspector or Director of our company has any interest other than inspection of the irregularities within the above project directly or indirectly in any manner whatsoever in the subject matter of this certificate.


Handwritten Signature
(Name of Signatory)
Designation

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