Dunning Letter Format
January 12, 2019
Name of Client
Address
Sub: Collection Notification.
Dear Valued Client,
We hereby wish to remind you of the debt that you currently hold with our company for an amount of [insert amount, e.g.: USD 5,000.00] against purchase of (insert units, e.g.: 4 nos.) of [insert product name, e.g.: desktop computers].
We have observed that till today you have not made any payment. Moreover, our Credit and Collection Department has not received a response from you in the subject matter. Consequently, we were in need of sending you this, the first of three collection notifications that we will issue with an interval of [insert days, e.g. : 15 days], including the current one.
If you do not show up at our office to make the payment before the [insert deadline, e.g.: month of March], or do not send us a payment notification, we will be in need of filing a lawsuit against you in the relevant court.
To all the clients I want to thank you with all my heart: to the faithful, to the sporadic ones, to those who did not attend well, to those who did not find what they were looking for, to those who lost and went to the competition and in general, to all those who ever entered the store.
Thank you and we await your timely response.
Best regards,
Handwritten Signature
(Name of Signatory)
Designation
Mobile:[insert mobile phone number]
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